Reserving Rooms

EMS Scheduling

The Event Management Systems (EMS) Scheduling can be used to schedule rooms. Use IU CAS Login.

The Spot

Student interest groups should contact The Spot to reserve space. Groups can contact with questions.

Library Floor Plans

Library Floor Plans with Classrooms can help you navigate where to find the best place for your classes.

PoCUS Room (Point of Care Ultrasound)

You can reserve the PoCUS room 204 through; an account will need to be established.  It may take up to 24 hours for your account creation confirmation.  Once confirmed, you may reserve the equipment and room.   Instructions for account creation, policies and an FAQ are located on the student mednet site.

Wellness Room

The Wellness Room 205 is available on a first-come, first served basis.

Classroom Scheduling

In order to satisfy distancing requirements, room scheduling has updated occupancy limits for School of Medicine general inventory classrooms and conference rooms. These new limits, effective immediately, include reservations made via and
Please pay close attention to the maximum occupancy room list, some room limits have changed. Room occupancy limits may be adjusted to ensure safe distances.


IB 224  COVID  Occupancy 18
IB 225  COVID  Occupancy 18
IB 226  COVID  Occupancy 18
IB 227  COVID  Occupancy 18
IB 302  COVID  Occupancy 8
IB 317 (Team Based Learning lab)  COVID Occupancy 68

IB 328 COVID occupancy 10  (Located on the Research Side of the Building, not in the Library)
IB 401 COVID occupancy   8  (Located on the Research Side of the Building, not in the Library)

Study & Conference Room Scheduling

Faculty, staff and students at IU and IU School of Medicine can reserve Room 303 and small group study rooms by contacting Sandy Nogle at 317-274-1605 or Michael Wilkinson at 317-274-1495.  Classrooms and Team-Based Learning rooms (224/225/226/227 and 317) are scheduled at

an image of room 303 at Ruth Lilly Medical Library

Study and Conference Room Policies:

  • Study rooms and conference rooms may be reserved in advance, but if the rooms are not in use or reserved, they are first-come first-serve.
  • Please follow guidelines provided for COVID-19 protocols.
  • Reservations must be made at least 24 hours in advance. Monday bookings need to be placed by noon on the Friday before.
  • You may only reserve rooms up to 12 hours per week.
  • You may only reserve rooms for up to four hours per day.
  • You may reserve rooms for up to 60 days in advance.
  • We reserve the right to cancel reservations and reassign if you haven’t arrived within 15 minutes of your reservation’s start time.
  • Please refrain from moving furniture
  • Please dispose of trash properly.
  • Abandonment of personal belongs does not constitute a room reservation. Alert circulation staff to remove items left in rooms. Lockers are available on second floor.
  • Dry erase markers/erasers are available for checkout at the circulation desk.